Why Do You Need Digital Procurement Solutions In 2023?

Digital procurement solutions have transcended their pioneering phase to become the quintessential industry benchmark.

Whether you’re at the helm of an up-and-coming start-up or the CEO of a seasoned conglomerate, the siren song of digital procurement promises harmonized operations, cohesive systems, and shrewd financial decision-making.

However, if you’re still tethered to the manual routines of procurement, you might sometimes feel like you’re dancing to an older tune while the world grooves to a different beat. Comfortable? Perhaps. But these traditional methods often come layered with inefficiencies, disconnects, and the lurking shadows of errors.

The silver lining in this scenario is palpable and promising. Transitioning from the manual to the digital realm has never been more accessible or compelling. As this blog post unfolds, you’ll discover how harnessing today’s technological innovations can place you at the vanguard of procurement evolution.

So, without wasting any more time, let’s get straight to the meat of the matter.

What Is Digital Procurement?

First things first, let’s understand what digital procurement is in detail. Digital procurement is the integration of modern digital technologies and methods into the procurement process. At its essence, it involves using technological advancements to make the entire procurement lifecycle more efficient, from sourcing and purchasing to supplier management and payment.

Unlike traditional procurement, which often hinges on manual processes and paper-based documentation, digital procurement utilizes digital tools, platforms, and applications, allowing companies to operate in a more streamlined environment.

A report by The Hackett Group highlighted that organizations with a fully digital procurement solution saw a return on investment (ROI) that was 2.5 times greater than those relying on traditional methods. Another study by Deloitte suggested that organizations that employed digital tools in their supplier management reported a 20% reduction in supplier-related disruptions.

Therefore, understanding the importance of digital procurement is paramount to recognizing the shift in global business. Digital procurement provides the agility to respond to these market shifts, the capability to harness data for informed decision-making, and the infrastructure to foster more robust and transparent supplier relationships.

Procurement professionals aim to adopt procure-to-pay

Why Is Procurement Digitization Important In 2023?

The 2020s, often referred to as the digital decade, have ushered in rapid advancements in technology and a reimagining of how businesses operate. The following elements shed light on the current state and make a compelling case for the embrace of digital procurement:

#1 Supply Chain Disruptions

The ripples from events of the past few years, from pandemics to geopolitical tensions, have highlighted the vulnerabilities in traditional supply chains. Businesses are constantly grappling with delays, shortages, and skyrocketing costs.

A digital procurement system offers agility, allowing companies to quickly identify alternate suppliers, adjust to changing market demands, and ensure business continuity.

#2 Global Market Dynamics 

The market today is characterized by its volatility. Prices fluctuate, consumer demands evolve, and regulatory landscapes shift. To navigate this effectively, businesses require access to real-time data and analytics, something that digital procurement platforms excel in providing.

#3 Remote Work & Distributed Teams

The way we work has seen a tectonic shift. A study by Forbes suggests that 97% of executives believe the COVID-19 pandemic accelerated their digital transformation efforts. With teams scattered globally and an increased emphasis on remote operations, digital tools have become the backbone of seamless collaboration.

Digital procurement solutions bridge geographical gaps, ensuring that procurement teams, no matter where they’re located, can operate in harmony.

#4 Sustainability And Ethical Considerations

Modern consumers and stakeholders are more conscious than ever about the origins and ethics of products. They demand transparency and responsible sourcing. Digital procurement systems enable businesses to track the sustainability practices of suppliers, ensuring that ethical and eco-friendly choices are at the forefront.

#5 Competitive Edge 

Companies that have embraced digital procurement are realizing cost savings, quicker turnaround times, and gaining an edge over competitors still reliant on outdated systems.

What Are The Key Benefits Of Digital Procurement Solutions

Now that we know what digital procurement is and why it’s important in 2023, let’s learn how it can help revolutionize the way you manage procurement:

#1 Efficiency & Automation

Imagine a world where you’re no longer bogged down by tedious, manual tasks. With proper digital procurement solutions, that’s the reality. They’re designed to reduce manual interventions, giving you the freedom to focus on what truly matters.

And if you’ve ever felt the pressure of slow procurement cycles, digital procurement can significantly expedite these processes, ensuring you get what you need when you need it.

#2 Data-Driven Decisions

Have you ever been in the dark about your procurement data? Dive into a clearer understanding with improved visibility and analytics offered by digital procurement tools. The power to make more informed, strategic decisions is right at your fingertips.

With the aid of digital solutions, strategic sourcing and spend analysis become less of a challenge and more of a standard procedure, equipping you to optimize every decision.

#3 Supplier Management

Finding the right suppliers can be daunting. But with enhanced supplier discovery and vetting, digital procurement solutions make this task a breeze. It’s not just about finding them, though; maintaining good relationships is key.

That’s where better collaboration and communication tools come into play, ensuring you and your suppliers are always on the same page.

Pillars of a Digital Procurement Plan

#4 Risk Management

Ever had those sleepless nights worried about potential procurement risks? Rest easier with real-time monitoring and alerts. With digital procurement solutions, you’re always in the know, ready to act immediately.

And for those concerned about staying compliant, these solutions are a godsend. They’re tailored to ensure you consistently adhere to all relevant regulations so you can operate with peace of mind.

#5 Cost Savings

Who doesn’t want to save money? With digital procurement, lowered processing costs become the norm, not the exception. But it doesn’t stop there. When it’s time to negotiate contracts, having a wealth of insights at your disposal can be a game-changer.

Digital tools provide the data you need, empowering you to negotiate better terms and optimize your budget.

Pillars of a Digital Procurement Plan

The right digital tools in your arsenal can undoubtedly drive results. However, genuine digital procurement success lies in a blend of people, structured methods, and innovative technology. The following are the seven pivotal pillars that make a comprehensive digital procurement strategy:

#1 Integrated Technology

A fragmented technology environment often leads to unexpected challenges. Integrating outdated systems with newer apps can eliminate these inefficiencies. Ensure a fluid information transfer, maximizing the efficiency of each tool you utilize, and embrace the principle of “stack extensibility” for smoother operations.

#2 Streamlined Operational Protocols

Consistency in approach is not just a good practice; it’s a lifeline in procurement. When each process in your procurement journey follows a clear blueprint, errors are minimized, and tasks are expedited. In procurement, this uniformity becomes your powerful ally.

#3 Fostering Collaborative Bonds

Procurement is all about building and nurturing relationships. Both internal departments and external partners, like vendors, play crucial roles. Invest time and resources in strengthening these ties, setting the foundation for a robust procurement strategy.

#4 Channels for Constructive Feedback

Open communication is pivotal in a realm as collaborative as procurement. Establish structured feedback mechanisms, spotlighting areas of improvement and opportunities to elevate your practices.

#5 Empowerment through No- or Low-code Automation

The unpredictability of the business environment, especially in supply chain dynamics, calls for swift adaptability. No- or low-code automation offers this flexibility, merging user-centric interfaces with automation capabilities. This approach allows your team to adapt rapidly while maintaining essential IT oversight.

#6 The Human Touch

Despite having top-tier tools, it’s the human touch that truly elevates the procurement process. From nurturing vendor relations to navigating complex decision-making scenarios, the discernment and understanding of your procurement team remain unparalleled.

#7 Adaptive Learning & Continuous Improvement

The digital realm constantly shifts, bringing new challenges to your procurement table. Embrace a proactive stance with continuous learning. Leverage analytics, insights, and training modules to stay updated on industry best practices and emerging trends.

This forward-thinking approach ensures your procurement processes are always a step ahead, fostering an environment of relentless growth and enhancement.

Transform Your Digital Procurement Solutions With Bedrock

There you have it; hopefully, you now know the importance of digital procurement solutions in 2023.

The robust capabilities of digital solutions, as highlighted throughout this article, not only address the inefficiencies of traditional methods but also empower organizations with unparalleled agility, strategic insights, and a sustainable competitive edge.

If you are eager to initiate or enhance your digital transformation, you need Bedrock! Catering specifically to AP and procurement teams, we offer a comprehensive range of tools—from streamlining invoice payments and recovering funds to efficient supplier onboarding and risk mitigation. 

With our unified data features, we at Bedrock can establish a reliable central hub of information, ensuring financial accuracy, real-time verified data and safeguarding enterprises against risky financial maneuvers.

Additionally, we utilize cutting-edge AI technology, allowing businesses to shift from labor-intensive, error-prone manual procurement methods to more efficient automated systems. As digital transformation accelerates, Bedrock can help position your businesses at the forefront.

So, what are you waiting for? Get in touch with us today!